Preparing a transaction sheet

The preparation of transaction sheets is a key activity in the Industrial and Technological Benefits (ITB) Policy process.  The transaction sheet is where the bidder/contractor outlines the details of each business activity that it is prepared to commit to contractually and that it proposes to undertake in Canada.

Transaction sheets may be prepared at various stages of a project. For example, bidders prepare transaction sheets to include in their proposal at bid submission.  Following contract award, contractors also prepare transaction sheets for any newly proposed or amended ITB activities. While both instances use the same template and require the same information, there is an added risk at the bidding stage:  major errors on the transaction sheets can result in lower scores or even bid non-compliance.

Below are general guidelines on the preparation of transaction sheets. This guidance mirrors the transaction sheet template provided in the model ITB Terms and Conditions.

Disclaimer: This guidance is provided by the ITB Authority for general information purposes only. Bidders should base their proposals on the formal procurement documents that they receive with any Bidder Instructions. In addition, this guidance should not be seen as limiting in any way the assessments and decisions related to specific transaction sheets submitted for approval.

Section 1: Transaction overview
section 1
Transaction title and number
  • This is at the discretion of the bidder/contractor, but should be concise and informative.
  • Assign a unique number, in simple sequential order, and a simple name. For example, "D001 Acquire ship navigation system","ID003 Technology transfer for manufacture of optical systems", "ID15 West Consortia investment regarding radar systems R&D", or "ID02 Investment at University X establishing a Research Chair".
Date of submission to the ITB Authority and tranche number
  • Insert the date that the transaction is being submitted to the ITB Authority for consideration.
  • Tranche 1 transactions are those in the bid proposal, tranche 2 are those at the next identification milestone (usually one year after contract award), and tranche 3 are those at the final identification milestone (usually three years after contract award).
Section 2: Contractor information
  • Complete all of the contractor information fields, as required.
Section 3: Donor information
  • Complete all of the donor information fields, using the name of the company/division/entity that has decided to undertake the business activity in Canada.
  • The donor must be on the list of eligible donors proposed in the bid proposal or identified in the contract.  If the donor is a Canadian company with less than 500 employees, a signed eligible party certificate must be submitted with the donor's first transaction. Additional information and guidance on eligible donors can be found on the ITB website.
  • Note that errors or omissions in this section may result in the rejection of the transaction.
Section 4: Recipient information
  • Click the checkbox if the recipient is the same as the donor.
  • If not the same, complete all of the recipient information fields, using the name of the company/division/entity that will receive the business activity in Canada.
  • The recipient company must have ongoing business activities in Canada. The company description should include locations, business history and core capabilities.
  • With the exception of federal research institutes, the recipient cannot be a government organization.
  • Unless it is a grouped transaction, there should be only one recipient per transaction sheet.
  • Note that errors or omissions in this section may result in the rejection of the transaction.
Section 5: Valuation and time phasing
Section 5: Valuation and time phasing
  • Specify the values below, and complete the chart with a detailed commitment schedule for total CCV, Small- and Medium-sized Business (SMB), and regions, broken out into twelve month periods, which mirror the reporting periods.
Total of transaction OR initial investment (as applicable):
  • Insert the total gross dollar value of the transaction.
  • If the transaction is an investment, insert the initial investment dollar value.
Multiplier (if applicable):
  • Insert the anticipated multiplier(s) associated with the transaction type (i.e. 5x).
Canadian Content Value (CCV) % of recipient:
  • Insert the CCV percentage that the recipient company has calculated for its transaction activities.
Estimated future sales
(if applicable):
  • If the transaction is a general investment, insert the estimated value of future sales.
Total CCV $ of transaction:
  • Insert the total CCV dollar value of the transaction. For purchases of goods or services, this is the “total of transaction” times the “CCV% of recipient”. For transactions with a multiplier, this is the “initial investment” times the “multiplier”. For general investment transactions, this is the “estimated future sales” times the “CCV% of recipient” (for cash investments, add the value of the initial investment).
  • This total should also be a sum of the "Total CCV" column in the "Commitment schedule" chart below.
Commitment schedule:
Period Total CCV SMB Atlantic Quebec Ontario N. Ontario West
1              
2              
3              
Section 6: Transaction details
Section 6
Transaction type
  • Select yes/no as appropriate for each option.
Description of transaction
  • Provide a detailed description of the proposed activity, which includes nature of work; location of work in Canada; estimated quantities and timelines; and any end-use market, platform, or program; and any other relevant information.
Value Proposition (VP)
  • This section identifies whether this transaction relates to any of the VP criteria.
  • If you select "yes," you must then specify which criteria by selecting from the list provided.
  • Describe and demonstrate how the transaction meets the VP classification, attaching any supporting documentation.
Activity type
  • Select from the list provided.
North American Industry Classification Code System (NAICS)
  • See the Statistics Canada website for a list of NAICS codes (primary, secondary, and tertiary).
Business activity type
  • Select one business activity that applied the best, from Defence, Civil Aerospace, or Civil and Marine.
Investment Framework details (if applicable)
  • If this transaction relates to an Investment Framework transaction, complete this section. 
  • Select the allowable investment type(s) from the list.
  • Identify the type of R&D based on the list outlined in the Terms and Conditions.
  • Attach the Investment Framework business plan, using the template provided in the Terms and Conditions.
  • Attach all valuation documentation (agreement, certificate, or in-kind valuation report, as appropriate).
Section 7: Consortium member (if applicable)
  • Complete the consortium member information fields, if applicable.
Section 8: Eligibility criteria
section 1
  • Be as specific and detailed as possible in addressing each of the eligibility criteria. Use and attach separate, additional sheets as required. Each criterion is described in detail in Article 8 of the Terms and Conditions.
  • Whether the transaction is submitted as part of a bid proposal, or after contract award, be sure to submit all details and supporting documentation with the transaction sheet.
  • Do not use generic statements or ones that appear in more than one transaction sheet. Avoid marketing language.
  • Failure to adequately demonstrate any of the eligibility criteria may result in rejection of the transaction.
Causality
  • Describe and demonstrate how the transaction meets causality criterion. For indirect transactions, include a detailed causality statement, a timeline of decisions and a completed causality certificate.
  • A template for the causality certificate can be found on the ITB website.
Timing
  • Describe how the transaction meets the timing criterion.
Incrementality
  • Describe how the transaction meets the incrementality criterion. For indirect transactions, include a completed incrementality checklist, with supporting documentation as indicated.
  • A template for the incrementality checklist can be found on the ITB website.
Eligible donor
  • Describe how the transaction meets the eligible donor criterion. If it is a new eligible donor that is a Canadian company with less than 500 employees, include a completed eligible donor certificate signed by that Canadian company. A template for the eligible donor certificate can be found on the ITB website.
Section 9: Other
section9
Government assistance or participation
  • Indicate the date and details of any assistance provided from any level of government to the activity or companies involved in the transaction.
  • Note that the existence of government assistance does not automatically disqualify the activity as a transaction; the ITB Authority recognizes that business activities can have multiple partners.
Level of technology
  • For indirect transactions, briefly describe how the level of technology is the same or higher than that of the project.
CCV overview
  • Indicate which CCV calculation method was used
  • Indirect transactions will have a CCV of no less than 30 percent of the total value of the transaction.
Section 10: Signatures
  • Transaction sheets are signed by a representative of the donor company.

Annex A—Causality certificate

Annex B—Eligible donor certificate

Annex C—Incrementality checklist

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